from cabinets to cloud
document scanning
from cabinets to cloud
document scanning
Benefits of scanning paper
Integra PaperLESS makes it easy to modernize your information.
Paper gave pens a purpose ever since we figured out how to kill the planet by turning trees into pulp. We grew up with paper. It’s familiar. But it never played nice with floods or fires, and it needs printers, scanners, copiers, shredders, and storage bunkers. It ages and fades—and flies out windows. Paper was fine when there wasn’t a better way, but digital is now here and it’s cost-effective and does away with expensive bottlenecks. Here’s why scanning paper to digital makes sense:
Direct Costs
IMMEDIATE ROI
• No more long-term storage costs
• Reduce cost of physical retrieval
• No need for paper, clips, staples, staplers, folders...bandaids.
Indirect savings
TIME IS MONEY
• Increase staff productivity, collaboration, and satisfaction
• Automation saves time
• Better customer service
• Disaster Recovery
• Fast search, find, and share
Compliance
REGULATIONS ARE INCREASING
• Meet compliance (no penalties)
• Secure your servers
• Back up your files
• Mitigate risk
• GO GREEN!
7 scanning costs to think about
In-house scanning is a great way to convert paper coming into your business… but there are hidden costs that make scanners more expensive than the price tag of the hardware.
Employee Labor
The True Cost of labor isn’t hourly wage. It’s the Burdened Labor Rate, which includes expenses like benefits, taxes, etc..
Equipment
The cost of a document scanner depends on its speed, quality, and efficiency. The value it provides depends on its operator.
Maintenance
Like an oil change for your car, regular maintenance extends the life of your scanners, so you get more use out of them before buying new.
Training
Scanning is easy… but you have to scan critical records properly or waste money scanning them again. Don’t give the job to temps—train your permanent staff.
Supervision
Scanning projects require oversight by supervisors. That oversight often spreads to other team members and to higher levels of management.
Real Estate
Where are you going to locate your scanning station? There is a cost associated with that real estate. You could use that space for other things.
Turn Over
The average career span for an employee is 2 years (or faster for entry-level jobs). This adds a cost to the training cycle as tribal knowledge walks out the door and training starts over with new staff.
Turn Over
The average career span for an employee is around 2 years (or faster for entry-level jobs). This adds a cost to the training cycle.
Superb scanners that we suggest
We provide scanning services, but we’ve also sold and repaired scanners for 45 years. We can help you save money by picking the best scanner for your needs. Hop to the hardware page!
Hey! Curious about the cost of doing nothing?
Pushing off going digital has a cost too, like overhead and compliance penalties. Overhead costs include real estate for storage, inefficient and time-intensive searching, and purchase and maintenance of equipment such as office supplies, filing cabinets, and microfilm machines. If your information is heavily regulated, there’s increased violation risk when records aren’t backed up, when they could be misfiled or lost, and when they can’t be provided within required time—or are kept past their retention.